Current Openings

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Event Production Department

Head of Logistics

Closing date: 13 December 2024 23:59 CET/CEST

Type of position: Part-time

Expected workload: 6 hours/week

Department: Event Production Department.

The Event Production Department is the backbone of any successful event, handling the detailed schedule and smooth execution of all EHW activities. Their responsibilities include coordinating with venues, setting up equipment, and managing other needs such as sound, lighting, and visuals. They ensure everything is ready for the week, from layouts and safety measures to working with vendors like caterers and decorators.

On the event day, the team oversees on-site operations, ensuring schedules run smoothly and attendees have a seamless experience. From supervising staff and troubleshooting issues to managing registration and crowd flow, they ensure every detail is handled. Post-event, they wrap up operations, evaluate success, and identify areas for improvement. Their work ensures the event is polished, engaging, and memorable.

As the Head of Logistics, you will take charge of all logistical operations for EHW 2025, including transportation, track set-up, and on-site coordination. Ensure every element flows seamlessly to deliver an exceptional event experience.

Responsibilities

Coordinate transportation logistics between event locations
Manage venue logistics, including equipment setup and support: workshops, track locations, and other equipment (e.g. forklifts)
Organize on-site support services and coordinate with external vendors (e.g. Pod/battery storage)
Ensure the smooth operation of logistics throughout the event, resolving any issues that may arise
Collaborate with other departments to integrate logistics seamlessly into the overall event planning
Attend weekly Event production and Technical meetings

Requirements

As head of Logistics, to fulfill all your responsibilities, it is important you are:

Able to speak English and Dutch fluently.
Available during the EHW (14 - 20 July 2024) and at least part-time available the preceeding week (7 - 13 July 2025) to be present at the European Hyperloop Center in the Netherlands.

Apply here